Version 2 | Endorsed by the JC Board on 21 June 2023 | Effective from 1 September 2023
The main objective of this policy is to identify first-year students who are not performing well in their subjects so as to provide the necessary guidance, aid and support.
As indicated in the staff Guidelines for Student Welfare and Wellbeing, students faring poorly in their coursework must be reported to the Subject Coordinator, who in turn tries to understand if there are any underlying issues. The students may then be referred to the Student Advisor or other members of the Wellbeing Services when the need arises.
To support our students during their first year at JC, the academic staff is encouraged to report those students who are struggling in their subject first to their Subject Coordinator and then to the Student Wellbeing & Support Committee (SWSC). The SWSC shall reach out to all academic staff in December of the first semester to collect the relevant data.
A quick online Student Academic Support Report Form shall be used to help the process of reporting and collection of data. The academic staff shall use this form for those students scoring less than thirty percent (30%) in coursework previously assigned.
Once a student has been reported, there is no need for more referrals. As a general rule, this reporting shall be carried out once during the first-year of the courses offered at JC. However, academic staff may still seek the assistance of the SWSC as they deem fit throughout the rest of the academic year.
Additional data is formally gathered when the Subject Coordinators hand the official assessment records to the Student Support Office (SSO) as notified towards the end of the semester.
Once assessment results are published, the SSO shall pass on a list of students obtaining an overall mark of 30% (or less) in all subjects to the SWSC.
The SSO also informs via SMS all the parents/guardians when the assessment results are published.
The SWSC will then analyse and evaluate all the information gathered from the academic staff in December/January.
If students have failed to perform in one/two subjects then SWSC will refer the cases to the respective SC. It is often the case that these students would already have been called in by the SC. Such practice is highly recommended as it provides the necessary support to our students in the shortest possible time before the possible surfacing of more issues.
If students have failed a significant number of subjects then they will be called in for a meeting with the SWSC to determine the issues more clearly.
At the end of the process the SWSC shall determine the best course of action on a case-by-case basis.
This course of action by the SWSC may then repeat after the publication of the first assessment.
The SWSC may liaise with the Wellbeing Services at JC to organise special courses/aid to help these students in their course of studies.
