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Ġ.F. Abela Junior College
Students' Duties
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1.0 Code of Behaviour (COB)

Students have the right to be in an orderly and safe learning environment.  For this reason they are expected to behave inside and outside the premises in a friendly and orderly manner and to show respect for all persons and property.  The following guidelines aim at promoting this environment without overriding or superseding current University of Malta Regulations1 or others which may come into force in the future.

1.1 General behaviour on campus

1.1.1 Students must be in possession of a Junior College student ID card at all times, while on campus.  Students have to show this card when required to do so by College staff and security officers. Students will not be allowed to remain on campus, including sitting for tests, if they cannot be identified.  Students are to inform the SSO immediately when ID cards are lost. These will be replaced against payment.

1.1.2 Students are not allowed to admit friends or other people who are not College students on campus.

1.1.3 Students may only stay on the College campus at official times, that is between 08.00 to 17.00 hours, Monday to Friday, during term time, except when they are given permission by the College administration.

1.1.4 Students shall present themselves at the College appropriately dressed, as befits such an educational institution.  Thus, for example, the wearing of short tops exposing midriff, tops with straps, low-cut or torn jeans/skirts and shorts is strictly prohibited.

1.1.5 No form of intimacy whatsoever is tolerated within the College campus.

1.1.6 Smoking is strictly prohibited in all areas within the College building and other designated areas.

1.1.7 Students are not allowed to drink alcohol in all areas of the College and during College activities.

1Sexual Harassment Policy

https://www.um.edu.mt/_data/assets/pdf_file/0017/210644/sexualharassmentpolicy.pdf

Harassment and Bullying Policy

http://www.um.edu.mt/__data/assets/pdf_file/0018/210645/harassmentbullyingpolicy.pdf

Regulations to govern the Exercise of Discipline

https://www.um.edu.mt/__data/assets/pdf_file/0005/10868/discipline_regulations.pdf

Plagiarism and Collusion

https://www.um.edu.mt/__data/assets/pdf_file/0009/95571/University-Guidelines-on-Plagiarism.pdf

 

1.1.8 Improper language and blasphemy are prohibited.

1.1.9 Playing cards and any form of gambling are prohibited.

1.1.10 Students are not allowed to fix any commercial or publicity posters and stickers anywhere on campus without the authorisation of the College administration.

1.1.11 Students are expected to address each other courteously

1.1.12 Students may not use the lift except on grounds of sickness or injury, provided that they seek authorisation from the Principal’s Office beforehand. Under normal circumstances, the lift can only be used by the permit holder. 

1.1.13 In the event that a student has to repeat a year, the student’s general performance and attendance during the previous year/s will be taken into consideration.  Students may not be accepted to repeat if it is felt that it would not be beneficial for them on the basis of their track record.

1.1.14 Students participating in activities organised by the College, have to abide by the guidelines and conditions pertaining to the activity.

1.1.15 Students using other facilities on the College campus should abide by the guidelines and conditions pertaining to that facility.

1.1.16 No horseplay is allowed on campus.

1.1.17 Accidental damage to property or equipment within the College precincts should be reported to the College Administration and paid for.

1.1.18 Acts of vandalism are not tolerated. Students should report such acts to the College administration.  The student/s involved in such acts will have to pay for the damage and may face disciplinary action.

1.1.19 Students should not make excessive noise in the Pjazza, the canteen, the Youth Hub, in the corridors or any other areas so as not to disrupt sessions.

1.1.20 Emergency exits are to be used only in case of emergency or where asked to do so by the College administration.

1.1.21 Students should not enter areas which are locked or which are clearly indicated as ‘no entry’ zones.

1.2 Behaviour in the classroom

1.2.1 Students should be punctual for all sessions and under normal circumstances may be accepted 5 minutes after start of session for a valid reason.

1.2.2 Students should make sure that they have been marked present for sessions.

1.2.3 Students are expected to come to College prepared, with their necessary materials and any assigned work for all sessions.  Failure to do so may result in the student having marks deducted from the assessment marks.

1.2.4 Students are also expected to participate actively during classroom discussion and answer questions asked by the lecturer in order to maximise the educational experience in the classroom.

1.2.5 Students receiving notes from lecturers should understand that these notes are the intellectual property of the lecturer who circulates them and should appreciate that they are intended for personal use only.

1.2.6 Students should ensure that they do not leave anything behind them at the end of a session, including items for disposal.

1.2.7 Unauthorised talking and other disruptive behaviour is not permitted during sessions.

1.2.8 Language should always be respectful to lecturers and other students.

1.2.9 The use of electronic devices such as tablets and laptops is permitted for note-taking, subject to the lecturer’s discretion.  Other activities, such as browsing the internet, chatting on social media, accessing email accounts or recording lectures, are strictly prohibited unless directed to do so by the respective lecturer.

1.2.10 Cell phones should be completely turned off and left in the bag when entering the classroom.  Electronic devices may only be charged in designated areas such as the study area and library.

1.3 Behaviour during College activities

1.3.1 Students are expected to behave in accordance with section 1.1 ‘General behaviour on campus’ when participating in College activities, project work or field work, with a group or individually.

1.3.2 Students under 18 years of age involved in College activities or projects outside the College precincts, are to be provided with a consent form which has to be signed by their parents/guardians. Students should make sure that they have been provided with such a form by the lecturers responsible for the activity.  Students over 18 years of age should still inform their parents.

1.3.3 Students who are representing the Junior College in any type of activity, especially abroad, should behave appropriately as expected from Junior College students.  They should not only abide by College guidelines but also by others stipulated by accompanying staff as well as the regulations of the host organisation or country. 

1.3.4 Students should honour all commitments pertaining to activities organised or coordinated by the College in order to uphold the good name of the College.

1.4 Behaviour at Sports Facilities

1.4.1 When the sports facilities are being used for a session, they are to be used solely for that purpose until the session is over.

1.4.2 When any equipment belonging to the Sports and Leisure Department is lost or damaged, students should file a report to the Sports Development Officer so that arrangements are made to pay for or replace the equipment.

1.4.3 Students should refrain from trying to recover equipment (e.g. footballs) from potentially dangerous places such as from the top of a tree, but should rather inform the Sports Development Officer.

1.4.4 Students who repeatedly break the rules at sports facilities may not be allowed to use these facilities. 

1.4.5 The Sports and Leisure Department will not be held responsible for any injury incurred or loss of personal belongings at the Sports Facilities.

1.4.6 Students are not allowed to eat inside the Sports Facilities and are expected to wear appropriate sportswear as indicated.

1.4.7 Students should keep the sports and leisure areas as clean as possible and to dispose of any litter in the appropriate bins. 

1.5 Behaviour during student-led activities

1.5.1 When student-led groups decide to organise an activity at the College they are to submit a request to the Youth Worker at least fifteen days before.

1.5.2 The request should be made on a letter head of the organisation and should include the date of the activity as well as a concise description of the event or activity. The letter should be dated and signed by the president and secretary of the group.

1.5.3 An approval form will be issued specifying the conditions under which permission is granted and students have to abide by the stipulated conditions indicated in the approval form, otherwise the activity may be cancelled.

1.5.4 When student-led groups organise activities, they are to assume responsibility for anything that happens.

1.6 Sanctions

The Junior College administration is continuously trying to promote good conduct and emphasise a positive, caring and learning community.  Students who decide not to follow these guidelines will face sanctions as a form of disapproval of unacceptable behaviour on campus.

Sanctions will be used according to different situations and circumstances and when there is certainty about the offense.  Sanctions will be imposed in an equitable manner respecting human dignity.

A clear explanation will be given to students about why there is a need for such sanctions.  Any applied sanctions will only address those involved and are normally considered as a learning opportunity that reinforces good behaviour.  Sanctions will be taken at three levels:

1.6.1 First level sanctions are there for minor offences that are a one off and should serve as reminders of College guidelines and standards.  These might include a quiet word, one to one, a verbal rebuke, or a reprimand.  Where there is the need, the offence should be reported to the administration where a record of the incident is kept.

1.6.2 Second level sanctions should be used for a more serious type of offence and repeat offenders will be reported to the administration where a record of the incident is kept. Action to be taken depends on the seriousness of the case but may include receiving a written warning or not being allowed to represent the College abroad or in other activities. Parents/guardians as well as relevant stakeholders at the College will be informed accordingly.

1.6.3 Third level sanctions will only be used when, irrespective of previous sanctions, a student continues to exhibit reluctance to abide by the COB or in case of a very serious one-off offence.  In every instance the offence will be recorded with the administration. Parents/guardians will be informed immediately about the situation and the advice of other professionals in the field may be sought. In such cases the student may be sent home for the rest of the day or for a few days.

1.6.4 In very serious cases, the Principal will set up an ad hoc committee to decide the best course of action.  The committee will be composed of the Principal, Vice-Principal, the Area Coordinator, the Subject Coordinator (if the case involves a subject), and the Senior Administrative Officer as secretary of the committee.  If the student is called to appear before the committee, s/he may be accompanied by her/his parent/guardian.

2.0 Attendance

2.1 Attendance for all sessions is compulsory throughout the year.  Students are expected to attend all sessions according to their time table and as requested by their lecturers. There are very serious consequences for students who are habitually absent without justification. Students will only be exempted for sickness or other valid reasons deemed so by the Junior College administration. 

2.2 A record of attendance is kept by every lecturer for every session. Habitual latecomers are liable to be marked absent.

2.3 Attendance records are maintained by the SSO. Students should direct queries related to attendance/absenteeism to this office

2.4 Absences from sessions for one (1) day for medical reasons/appointments have to be justified within three (3) working days by completing  Exemption Form A which can be downloaded from the Junior College website, signed by a parent/guardian and presented together with a copy of the respective parent/guardian’s I.D. card to the SSO. Students who wish to keep a personal record of their exemption form are to submit a photocopy of the completed exemption form which will be stamped and returned.

2.5 Absences for two (2) or more days, in case of sickness, are to be covered by Exemption Form A which can be downloaded from the Junior College website, signed by a parent/guardian and presented together with the National Insurance medical certificate (blue) and should reach the SSO, within three (3) working days of the certificate’s closing date. The copy of the National Insurance medical certificate (blue) stamped by the SSO is to be retained by the student as a receipt. Under normal circumstances medical certificates cannot be immediately followed by an exemption form, but only by another medical certificate. Late certificates will not be accepted.

2.6 In the case of prolonged sickness, medical certificates are to be presented each week, within three (3) working days of the certificate’s closing date. Certificates must cover the whole period of absence. In this case, Exemption Form A is required only with the first medical certificate issued.

2.7 If a student has a chronic medical condition,  a  disability, requires special arrangements or prolonged hospitalization, s/he or  her/his parents/guardians are strongly advised to inform the College administration in writing, at the beginning of the year or as soon as the case arises. In such circumstances, a certificate from a specialist/consultant is required. This information will be treated in strictest confidence.

2.8 Students who feel sick while at the College or need to leave for an exceptional reason,  must inform the Principal’s office before going home. They are required to fill Exemption Form A and present it together with a medical certificate, when applicable, to the SSO within three (3) working days of returning to the College.  

2.9 The total number of days covered by medical certificates and exemptions must not exceed 15 College days during each academic year. During the Christmas and Easter recesses, the SSO remains open to receive medical certificates and exemption forms. 

 

2.10 Students are to fill in Exemption Form B when requesting to be exempted from attending the College due to examinations, interviews or other important appointments. The form should reach the SSO prior to when the exemption is required.  The student has to take full responsibility for all work covered during the requested period. Exemptions are not to be considered as a form of ‘vacation leave entitlement’.

 

2.11 When participating in activities officially organised by the College, and for which students may be exempted from attending sessions to participate, it is their responsibility to ensure that the coordinator of the activity has included their name on the exemption list. When students have a negative track record for absenteeism, she/he may not be allowed to participate in the activities.

 

2.12 Students should plan their holidays and travel abroad to coincide with College recess periods which may be found in the Calendar section of this publication or the College website. The SSO should be consulted before any travel arrangements are made. Students will only be authorised to travel abroad during the academic year in exceptional circumstances and would normally forfeit their stipend for the requested period. Exemption Form B together with the relevant information should reach the SSO at least one week ahead of their departure.

 

2.13 Students who throughout the course of study show unsatisfactory progress may be called by the administration and have their registration terminated.

 

2.14 Students who exhibit an irregular pattern of absences will receive a Cautionary letter. This letter is also sent to parents/guardians for their information and to take the necessary action.

 

2.15 Students who fail to attend a considerable number of sessions without justification during an attendance period of 4 weeks, receive a Forfeiture of Maintenance Grant letter. This letter is also sent to parents/guardians for their information and to take the necessary action.

 

2.16 When the level of unauthorised absences from the beginning of the academic year starts increasing, students will receive a First Disciplinary Warning letter. When the level is close to 10% of the total number of sessions that should be attended in one academic year, students receive a Second Disciplinary Warning letter. Both letters are also sent to parents/guardians for their information and to take the necessary action.

 

2.17 Students who fail to attend 10% of their sessions during the academic year without  justification, will be considered to have abandoned their course and will not be allowed to sit for their End-of-Year tests. Students and parents/guardians will be informed accordingly in a Disciplinary Action letter.

 

2.18 Students who fail to attend for a whole attendance period without justification will automatically be considered to have abandoned the course.

3.0 Assessment

 

3.1 The evaluation, assessment and eventual progress of students are determined by their academic effort throughout the year.

 

3.2 Students are expected to sit for tests as scheduled and hand in assignments and tasks, including those on VLE within the stipulated  time. Students are to inform their lecturers beforehand if, for a justified reason, they are unable to meet deadlines. Repeated failure to do so will lead to disciplinary action.

3.3 During their course of studies students are formally assessed five (5) times, three (3) times during the first year and twice (2) during the second year. Assessment and End-of-Year test marks can be viewed on the Junior College Student eSIMS portal. 

3.4 Lecturers keep a meticulous record of attendance and progress reports which are then forwarded to their coordinators.

3.5 If a student fails to obtain a pass mark in 3 or more subjects in any of his/her assessments, he/she may forfeit his/her maintenance grant until progress is registered in the successive assessment.  Legal Notice 132 of 1996 re Education Act states that “... a student whose progress (as assessed through periodical assessment procedures) is deemed to be unsatisfactory, or who is not attending regularly, will forfeit the right to receive the allowance until such time as the Principal of the college concerned certifies that such student is making satisfactory progress, or that he is attending regularly.”

4.0 End-of-Year Tests

 

4.1  During the End-of-Year and Re-sit tests, students are given an index number which is unique and randomly assigned. The index number is the key identifier on the scripts and helps to protect the identity of students.

 

4.2 Students are allowed 5 minutes reading time prior to the beginning of the End-of-Year and Re-sit tests. No writing is to take place during this time. If any student is reported to have written anything on the script, the question paper or otherwise, disciplinary action will be taken.

 

4.3 Students who require access arrangements during their time at the College  should inform the College administration in writing and submit supporting documents from specialists during the first week of October or as soon as the case arises. Such requests will be forwarded to the University ACCESS-Disability Support Unit so that access arrangements can be made for the End-of-Year tests. 

4.4 Students who absent themselves from an End-of-Year test/s are required to inform the Senior Administrative Officer on telephone number 2590 7150, by not later than one hour after the commencement of a test. A written letter giving the reason for absence, together with any documents in support of the claim must be presented to the Senior Administrative officer, Administration Office, Room B105 at the Junior College, within the next 24 hours.

 

4.5 In case of absence due to illness, the medical certificate should be in the form of a letter explaining the cause for absence. The medical certificate should be legible and should include the name and the medical registration number of the medical doctor printed clearly. Certificates issued by a family member of the student or National Insurance medical certificates are not acceptable for this purpose.

5.0 Criteria for promotion to Second Year

Students are promoted to second year on the basis of their performance in their assessments and End-of-Year tests. Assessments and End-of-Year tests are awarded out of 100. Each of the three assessments carries 10% of the final mark, making up a total of 30%, while the End-of-Year test has a weighting of 70%.

In order to proceed to Second Year, a First Year student must obtain at least 45% in each of the two Advanced Level subjects and at least 35% in each of the three Intermediate Level subjects and Systems of Knowledge. Students who fail in a maximum of two subjects may re-sit the test/s in September.

6.0 Other information

 

6.1 When a session is cancelled due to an activity organised by the Junior College administration, students are expected to attend that activity.

 

6.2 Students are to consult the Visual Display Monitors in the Foyer, the departmental notice boards as well as the College website for regular updates and latest information. Students are also advised to access their Junior College email account regularly for any other important information as well as the weekly students’ newsletter.

 

6.3 Whenever a lecturer does not turn up within ten minutes from commencement of lecture time, students are to consult the Visual Display Monitors for any postponement notices. In the absence of such notices they are to ask permission from the subject coordinator or the Principal’s office before deciding to leave.

 

6.4 Lecturers are available for personal consultations for 4 hours weekly. Information regarding time of contact hours is posted on the departmental notice board and outside lecturers’ office doors. Students are encouraged to avail themselves of this service by fixing an appointment with their lecturer when required.

 

Notices


Junior College Calendar Academic Yr 2017/8
The Junior College Calendar Academic Year is available here.


Junior College September Resit Time-Table
Time table is now available




 
 
Last Updated: 21 August 2015

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