Conference Policy Document

Conference Policy Document

Annual International Multi-Disciplinary Conference 2020

Organised by the University of Malta Junior College

4th Edition   

16-18 September 2020

& Pre-Conference Philosophy Symposium 

15 September 2020


Conference Policy and Regulations (2020)


All conference participants are asked to note the following:


1. Scope and Intent of Conference

1.1. In light of the considerable experience garnered in the hosting of international conferences over the years, the University of Malta Junior College is once again organising its international conference entitled: the Annual International Multi-Disciplinary Conference, hereinafter referred to as AIMC.  

1.2. The objective of this event is to create an on-campus intellectual and cultural hub that encourages multi-disciplinary dialogue between different international academics and professionals actively involved in research and development.

1.3. The Conference aims to put the Junior College on local as well as international academic maps.

1.4. The Conference will also host a pre-conference Philosophy Symposium on Social Ontology on 15 September 2020.

1.5. Participants and keynote speakers will be given the possibility, at no additional cost, to publish the research they present during the conference in pre-established formats in the newly re-launched peer-reviewed journal Symposia Melitensia


2. Guidelines for Paper & Poster Presentations during conference 

2.1. Submission of abstract for paper presentations

2.1.1. Participants are requested to submit in English, in single line spacing and in Calibri (10 point) the following:  

i.   Title of paper presentation

ii.  Abstract (max. 150-200 words)

iii. Bio-note (max. 60 words)

iv. If paper presentation is co-authored, the combined length of the bio-notes must not exceed a total of 150 words. 

2.1.2. The above should be emailed to the Scientific Committee by not later than 30 June 2020.

2.1.3. A notification of acceptance will be sent to the corresponding authors via email.

2.1.4. Paper presentations can only be presented by their author/s or co-author/s.


2.2. Submission of abstract for poster presentations

2.2.1. Participants are requested to submit in English, in single line spacing and in Calibri (10 point) the following:  

i.   Title of poster presentation

ii.  Abstract (max. 150-200 words)

iii. Bio-note (max. 60 words)

iv. If poster presentation is co-authored, the combined length of the bio-notes must not exceed a total of 150 words. 

2.2.2. The above should reach the Scientific Committee by email by 30 June 2020.

2.2.3. All submissions will require the approval of the Scientific Committee who will take into account the poster’s quality, originality and relevance.

2.2.4. A notification of acceptance to be submitted during the conference will be sent by email.

2.2.5. Poster presentation submission criteria are as follows:

2.2.5.1. Posters must be on A0 size paper (i.e. 841mm x 1189 mm).

2.2.5.2. Posters need to be presented in portrait (vertical) orientation.

2.2.5.3. Viewers should be able to easily read the poster from a distance of 2m.

2.2.5.4. Do not only use upper case - this will make posters difficult to read. Authors must ensure that both upper and lower case are used for general content. 

2.2.5.5. Avoid mixing font styles.  

2.2.5.6. The title of the presentation should be placed at the top of the poster in characters of at least 48 point font size. 

2.2.5.7. Headings should range between 48 to 69 point font size. 

2.2.5.8. All other content should be between 24 and 32 font size and preferably single spaced.

2.2.5.9. All images should be in colour (when possible) and permission of reproduction should be obtained. 

2.2.5.10. Figure legends should be kept short. 

2.2.5.11. Photographs should not be smaller than 12cm x 18 cm.

2.2.10. Presenters’ poster boards will be located by the Organising Committee. 

2.2.11. Participants should set up their poster presentation the day before the conference opening date.

2.2.12. A pdf file of the complete poster presentation has to be emailed by the 31 August 2020 for final approval. Confirmation of approval will be sent by email.


3. Ethics Clearance

3.1. It is assumed that authors have abided by the ethics regulations and procedures of their home institution and country and of the country in which the research was carried out, if this was different. Papers presented at the Conference must carry a statement to this effect.

3.2. It is further assumed that all necessary ethics clearances required were obtained from the appropriate institutional/national bodies before the study was carried out. The Conference organisers may require proof of this before acceptance of a work for presentation at the Conference.

3.3. Papers presented at the conference must state clearly that any opinions expressed by the authors are their own and do not represent the point of view or opinion of the institutions to which the authors are affiliated.


4. Inclusion in the conference programme 

4.1. Inclusion of paper or poster presentation in the conference programme requires registration and payment.

4.2. As soon as a conference participant has received the email notification of acceptance of a presentation proposal made, he/she should proceed immediately to register and pay for the conference.  

4.3. It will not be possible to include the participant’s name in the conference programme if registration and payment are not effected.

4.4. In the case of co-authored papers, anyone included in the list of authors can present the paper provided that he/she has also registered and paid to attend the event. 


5. Publication of paper and poster 

The AIMC gives the opportunity to participants of the Conference to submit their work to be considered for publication in the peer reviewed journal Symposia Melitensia.  More information on how to submit your work may be found here


6. Online Registration

6.1. Registration for the Conference has to be carried out online through the conference website payment gateway portal.

6.2. The registration fee covers the following:

● Registration for conference; 

● Registration for pre-conference symposium/workshop when applicable;

● Possibility of presenting an approved paper/poster presentation when applicable;

● Online publication of paper/poster in the Journal Symposia Melitensia at no additional cost (where applicable);

● Networking lunches and coffee breaks;

● Free Wi-Fi access;

● Conference pack file;

● Conference programme booklet;

● Certificate of attendance and/or participation. 

 

6.3 Conference Registration Rates 


Early Bird Rate (deadline 31 July 2020)

 No. of days

Pre-Conference Philosophy Symposium

Conference Participation only/poster presentation

Conference Special rate for first 30 paper presentations registered

 

Conference Participation with paper presentation*

1 day

€50

€50

€50

€75

2 days

-

€75

€75

€90

3 days

-

€100

€100

€115

3days+ PreCon

€125

Standard Rate (deadline 31 August 2020)

 

No. of days

Pre-Conference Philosophy Symposium

Conference Participation only/poster presentation

Conference Participation with paper presentation**

 

1 day

€75

€75

 €100

2 days

-

€90

€120

3 days

-

€120

€130

3days+ PreCon

€150

Late Registration Rate (deadline 15 September 2020)

No. of days

Pre-Conference Phil. Symposium

Conference Participation only

1 day

€100

€100

2 days

-

€130

3 days

-

€160

3 days+PreCon

€200

Full-time Student Rate (deadline 31 August 2020)

Conference Participation (with or w/o paper/poster presentation)

3 days

€60

3 days + Preconf

€80

 

*€25 with every additional paper/poster presentation submitted

**€30 with every additional paper/poster presentation submitted

 

6.4. The deadline for any paper/poster presentation to get included in the final programme is 31 August 2020.  It will not be possible to change the programme after this date.

6.5. Additional rates apply as marked in the tables above for those who wish to present more than one paper or poster at the conference.

6.6. No registrations will be accepted at the conference venue.


7. Cancellation Policy

7.1. Cancellations may only be made by email notification

7.2. 75% of fees will be refunded if cancellations are made before 30 June 2020.  

7.3. 50% of fees will be refunded if cancellations are made before 1 September 2020.  

7.4. No refunds will be given to participants who cancel after 1 September 2020.


8. Conference Programme

8.1. Inclusion of papers and poster presentations in conference programme is only possible if registration and payment have been affected.  

8.2. The preliminary conference programme will be available online by the 15 July 2020. 

8.3. The final conference programme containing list of participants and their paper/poster presentation titles will be announced by the 10 September 2020.

8.4. A conference programme will be published and distributed to all registered participants during the Conference.  This publication will include a detailed programme of all sessions and events to be held during the conference.  The conference programme will also include the title of all presentations and posters, abstracts of the respective authors and their bio-notes.

8.5. Although every effort will be made to follow the published programme, the Conference Organising Committee reserves the right to change the schedule and the contents of the conference programme without prior notice.


9. Conference Presentation Instructions

9.1. In order to adhere to the established 20-minute programme time slots, a limit of 20 slides per presentation is strongly recommended.  

9.2. Participants are expected to bring their power point presentation - including a pdf version of the presentation - on a USB flash drive.  

9.3. MAC users must supply their own adaptors to VGA or HDMI inputs.

9.4. Please note that transparency projectors are not available for use.


10. Location, Travel and Accommodation

10.1. The Annual International Multi-Disciplinary Conference shall be held at the Conference Centre of the University of Malta G.F. Abela Junior College, Ġużè Debono Square, Msida, MSD 1252, Malta.

10.2. There are various flight operators with direct flights to Malta, including those of Air Malta, the national airline, as well as a number of budget airlines.

10.3. Should participants wish to view the list of recommended hotels, kindly send an email


11. Childcare facilities

Childcare will be offered during the conference on request.


12. Social Activities for participants and guests

12.1. Social Dinner 

12.1.1. The Conference Organising Committee organises a social dinner for all participants and guests.  Notifications of any dietary requirements or preferences can be made during online registration.

12.1.2. The University of Malta Junior College will not assume liability for any adverse reactions to foods consumed, or items one could come into contact with, while using its catering services.

12.2. Cultural Tour

12.2.1. Participants are asked to indicate any interest they may have in combining the conference with a cultural tour of Malta in the email containing their submissions and online registration.  

12.2.2. Interested parties will be provided with further details via email.


13. Conference Data Protection Policy and Processing of Images

13.1. Conference participants will be asked to consent to any sharing of data related to conference mailing lists as well as to the sending of third party promotional material relating to conferences and academic activities offered and/or organised by the Annual International Multi-Disciplinary Conference. 

13.2. Participants must inform the Organising Committee of their wish to continue receiving any promotional emails from the University of Malta Junior College Multi-Disciplinary Conference by email.

13.3. As the Conference Organising Committee respects its participants’ privacy, unsubscribing from the conference mailing list is possible at any time by sending a request via email.

13.4. Participants are asked to note that the conference is a public event for which anyone can register.  Hence it might also include VIPs in its audience and, any photos taken by members of staff, may get published in the College newsletter, on the conference website and/or on the conference Facebook page and news media.  

13.5. Individuals have a right to request to delete any photos in which they appear, or to have their image blurred prior to publishing by sending an email

13.6. For any other queries related to data protection and privacy policies, please contact the Data Protection Officer.

 

Click here to download a copy of the Conference Policy Document 

 

Need to know more? 

Contact the conference organisers.

 

https://www.jc.um.edu.mt/ourconference/conferencepolicydocument