Health & safety measures 20/21

These guidelines are designed to guide students in matters regarding health and safety as we open the College doors in this time of pandemic

Version 1 | 05 October 2020 


The College will be reopening its doors again to students as from October 2020 to continue with your studies. It is important that everyone understands that although the College is reopening, it will not do so in the normal manner. Unfortunately the coming year will not be a typical one at the College. Everyone needs to exercise more self-discipline, concern for others and appreciation that the directions being given are in the best interest of each and every one.

These guidelines are meant to mitigate over and above the measures stipulated by the Health Authorities and the University of Malta (UM), against the transmission of COVID-19. Although the risk of infection is reduced, it can never be completely eliminated. Parents/guardians, educators and students need to understand that a risk of transmission will still exist even if these guidelines are rigorously followed and implemented.

The COVID-19 virus is very infectious and easily transmitted, however it has been shown that there are measures, which are effective to hold its spread. One of the best ways to combat the spread of the virus is by taking collective measures that ultimately protect each individual.

All possible measures will be taken to protect the College Community. According to the principle of responsible citizenship, everyone has a responsibility towards others. When someone fails in this responsibility, the College will step in to protect the rest.

Regretfully, drastic and immediate disciplinary measures will be taken whenever it is noticed that someone is not fully complying with the instructions given. These measures may include temporary and even permanent expulsion from the College.

This guidance has been developed in the context of the current available evidence and contextualised to the current epidemiological situation. This remains subject to review once evidence and contexts change.

Students who consider themselves at high risk and/or who live with people at high risk may request shielding.
If in doubt you may contact the Student Services Office (+356 2590 7150) to be guided accordingly.

It is important that you become aware of the different measures adopted by the University of Malta with regard to basic mitigation measures. You must read the Advice and guidelines to staff and students and be familiar with it.
  1. Entering the College
    1. You should check your body temperature before leaving home. If the temperature is higher than 37.2˚C then you should remain home and call a doctor for guidance and assistance.
    2. Before entering the College, you should ensure that you are wearing a face mask/visor and have your JC Student ID Card in hand ready for the security officers.
    3. You must proceed as directed by the security officers on duty to have your identity and temperature checked. 
    4. You will be allowed entry if your body temperature is lower than 37.2˚C. A clearance wristband will be given to you and you will be expected to wear it visibly throughout your day at the College.
    5. Students who have a temperature higher than 37.2˚C will be asked to wait and have their temperature rechecked after a short while. If the temperature is found to be higher than 37.2˚C a second time round, your details will be taken and you will be refused entry. 
      • 18+ students will be asked to return home and inform the COVID-19 Contact Person (Students) on +356 2590 7100 and follow their instructions.
      • Students who are still minors will be asked to wait in the quarantine tents as the COVID-19 Contact Person (Students) is informed with the situation. Your guardians will be contacted to arrange pick up.
    6. Once you enter the College Campus, you should avoid exiting it to avoid unnecessary contact with others and decrease the need for the above process to be repeated upon re-entering the College. 
    7. The College reserves the right to carry out random temperature checks throughout the day or as required and to ask anyone who has a temperature higher than 37.2˚C to leave the premises immediately and seek medical attention. 
    8. Whenever a student is asked to leave the premises when failing a temperature check, an official negative COVID-19 test would be required before being allowed to return to the College.
  2. Moving around the College - Physical distancing
    1. You should always keep a two metre (2 m) distance from others while moving around and out of class. 
    2. You should use the staircases leading to all the floors of Block D to go up and the staircases leading to all the floors of Block C to come down
    3. You should always walk on the left hand side down the corridors as indicated by the arrows on the floor. Crossing from one side to another should be kept to a minimum.
    4. Emergency exits and stairs in Blocks C and D may be used to go up or down especially during the change of sessions.
    5. Should you feel unwell, leave the College immediately.
  3. Use of face masks/visors
    1. You are expected to properly wear masks and/or visors at all times while at College except when Health Authorities permit otherwise.
    2. The use of masks with offensive, inappropriate or political affiliation is prohibited. 
    3. Used disposable masks need to be carefully disposed of in lined bins. 
  4. General hygiene considerations 
    1. You should:
      • sneeze/cough in disposable tissues, which are then disposed of immediately in a closed and lined bin. If the tissues are not available, then students should sneeze/cough in a flexed elbow whilst turning away from other individuals
      • wash your hands with soapy water regularly and carefully for at least 20 second. If soap is not immediately available then use a hand sanitiser
      • sanitise your hands particularly upon entering the College building and the classrooms. 
      • santise your desk/seating before and after you use it during a session.
    2. You should avoid:
      • touching publicly accessible objects such as door handles as much as possible with your hands or fingers
      • touching your face with your hands, especially the mouth, eyes and nose
      • congregating in groups of more than four and to always keep the reasonable distance of two metres from each other
      • unnecessary physical contact with other students and/or staff during sessions
      • sharing of drinking bottles, cups, food etc. This practice is strictly prohibited.
      • sharing of stationery items, earphones/pods, calculators, etc. This practice is prohibited and everyone should make use of personal items and equipment.
      • any form of contact with your peers including hand and elbow shakes, hugging, patting, kissing or any other form of physical contact possible. 
  5. Regular sanitizing
    1. Sanitising liquid and hand washing facilities will be available, however you should bring your own sanitising products and disposable tissues daily. 
    2. The frequency of cleaning and sanitisation of College facilities will be increased; however, everyone is encouraged to take additional precautions by wiping down seats, tables and so on before and after use. 
    3. Should you run out of supplies a vending machine with basic sanitising products is available in the Foyer.
  6. Other measures
    1. Water fountains have been disconnected and cannot be used. 
    2. All communication with the College should be done electronically; send emails with attached scans of documents and so on unless directed otherwise. 
    3. Look out for and follow notices, signs and other directions given to ensure the safety of all.
    4. Wherever possible student desks have been arranged to face the same direction and none are facing each other. You are expected to leave the desk arrangement as is.
    5. To avoid paper handling by students and staff, some assigned work might need to be self-evaluated and self-corrected following model answers provided by your tutor and/or the respective subject coordinator. In any case, collected paperwork will be allowed to sit for 72 hours before being handled by the staff.
    6. All College events and activities have been cancelled except those that can be carried out online or according to regulations stipulated by the Superintendent of Public Health. In any case, no marks will be awarded for promotion purposes.
    7. The use of gymnasiums and sport activities can only take place in accordance with the guidelines issued by UM. You may contact the Sports & Leisure Unit for information.
    8. Use of facilities:
      • You may use certain facilities such as the library and canteen as long as you follow the instructions given. Certain facilities such as the Open Access laboratory will be closed.
      • A number of classes/venues are available to be used as a quiet area for you to study and follow online/recorded sessions. The location of these areas will be available on the Back to College 2020/21 page. You need to book a space beforehand using online forms as soon as they become available.
You should avoid congregating with others outside College. Limit your contact with others outside the College to the bare minimum so as to reduce the risk of transmission.

Anyone who is aware to have been in contact with someone who tested positive for COVID-19 should not turn up at JC before being tested and given clearance by the Health Authorities. 

Anyone who tests for COVID-19 should not turn up at College before the result is out and to follow the directions given by the Health Authorities accordingly.

Anyone who tests positive for COVID-19 should not turn up at the College for at least 15 days or as directed by the Health Authorities. A certificate of a clean bill of health will be required before the student can return to College. 

In all the above cases, the College Administration should be informed by contacting the COVID-19 Contact Persons (Students). Tutors will not be informed why a student is absent for sessions but they will be informed that certain students should be absent for sessions for a specific period. 

Anyone who suspects or is diagnosed with COVID-19 has a responsibility to inform the College immediately through the COVID-19 Contact Person (Students), so that mitigating measures can be taken in the interest of others. 

Even in normal circumstances, students are not encouraged to go abroad unless it is of essence or for an educational experience. In the current circumstances, students will not be given permission to go abroad unless there is a very valid reason mainly related to health. Anyone who goes abroad needs to take a COVID-19 test before returning to the College.

Students who tested positive for COVID-19 or are in mandatory quarantine will be permanently expelled from the College if for any reason they are found at the College during this period. 

In all of the above cases, students should contact the COVID-19 Contact Person (Students) by calling +356 2590 7100 or via email to be guided accordingly. 
Severe disciplinary actions will be taken against those who wilfully disregard the above directions to the detriment of the College Community.
Any kind of feedback will be greatly appreciated and will be treated confidentially. Feedback should be sent via email.