Health & Safety Pandemic Guidelines 2021/22

Version 2 | Published on 20 September 2021

Students who are in mandatory quarantine must inform the COVID-19 Contact Person (Students) through this procedure. Click the red link for more information.

Staff who are in mandatory quarantine must inform the COVID-19 Contact Person (Staff) by calling 2340 3030. 

Read through the guidelines below. 

The College shall be reopening its doors again to students for the new academic year 2021/22. We are striving hard to ensure physical face-to-face education in line with the directions issued by the Ministry for Education, the Superintendent of Public Health and the University of Malta (UM).

However, the global state of pandemia is still on and the following are the mitigation measures adopted by Junior College in compliance with the Guidelines to the educational sector for Post-Secondary Schools/Institutions and Tertiary Institutions in Malta and Gozo published by the Office of the Superintendent of Public Health and those of the University of Malta as published in Advice and guidelines to staff and students: towards achieving some degree of normalcy. Everyone needs to exercise self-discipline, concern for others and appreciation that the directions being given are in the best interest of each and every one.

These guidelines are meant to mitigate over and above the measures stipulated by the Health Authorities and UM, against the transmission of COVID-19. Although the risk of infection is reduced, it can never be completely eliminated. Parents/guardians, educators and students need to understand that a risk of transmission will still exist even if these guidelines are rigorously followed and implemented.

The COVID-19 virus is very infectious and is easily transmitted. Collective measures help reduce the risk of infection. It is evident that one of the best tools to limit the spread is a full course of vaccination offered by the Ministry of Health. We strongly recommend you to be fully vaccinated by the start of the academic year.

All possible measures will be taken to protect the College Community. According to the principle of responsible citizenship, everyone has a responsibility towards others. When someone fails in this responsibility, the College will step in to protect the rest.

Regretfully, drastic and immediate disciplinary measures will be taken whenever it is noticed that someone is not complying with the given instructions. These measures may include temporary and even permanent expulsion from the College.

These measures may be subject to changes following Public Health Authorities regulations and guidance from time to time.

As a JC student, you are expected to access your official email account and your JC VLE subject/departmental platforms at least once daily for any notifications. Additional notices may be issued on the other official communication channels. Strict disciplinary measures will be taken to protect the College Community. ‘Not knowing’ will not be considered a justified reason.

It is important to familiarise yourself with the Student Guidelines for Online Learning and follow them accordingly should we need to resort to online platforms in the future.

You should inform your parents/guardians that any communication from their part with the College Administration and staff can only be done through online services. There will be no physical meetings set up. Any meeting with parents will happen online through our official platforms.

If you have any queries or you have any information regarding COVID-19 to pass on, contact the COVID-19 Contact Person (Students) by calling 2590 7100 or via email.

Members of staff are requested to contact the COVID-19 Contact Person (staff) by calling 2340 3030. 

You will receive your list of chosen subjects and your groups via email. Your options are also easily viewed through eSIMS.

On the basis of the allocated Group numbers (such as ADV Physics 5A, INT Geography 1B and so on) you may find the allocated timetable for each chosen subject by visiting the departmental webpages and the timetables embedded in the current students tab. The timetable also includes the room allocation. It is important that the correct timetable is copied: such as first year, advanced Italian, Group 4A.

First-year students must note that during the week starting 4 October 2021, your tutors will explain how the timetable will work and other requirements for this academic year.

Second year students shall start attending the College during the week starting Monday 27 September. Only lectures will be given; no practicals, seminars and tutorials will be given during this week. Your tutors will clearly explain how each department will be functioning throughout the year and what is expected of you.

First year students will start attending the College during the week starting Monday 04 October. Students will have one session per subject during the week. During these sessions, your tutors will clearly explain how each department functions and what is expected of you. All students will be informed which sessions they are to attend during this first week at the College through the official channels of communication in due time.

Second year students will follow their full time table during the week starting Monday 04 October to include lectures, tutorials, seminars and practicals as instructed during the previous week.

In the week starting Monday 11 October, first year students shall start their lectures as per timetable. Only lectures will be given; no practicals, seminars and tutorials will be given during this week. Simply find your way to the lecture rooms for the lectures. The slots dedicated to practicals, seminars and tutorials will be free.

All First year tutorials, seminars and practical sessions shall start in the week starting Monday 18 October as per your timetable and as indicated by your tutors and/or Subject Coordinators during the previous weeks. All sessions will take place at College.

Attendance is compulsory. If you fail to turn up for lectures at the College without a prior valid reason, you will be considered to be absent for the missed sessions.

The official online teaching and learning platform of the Junior College is the JC Virtual Learning Environment (VLE). Every tutor has a VLE platform and each department has its own VLE too. You need to access these VLEs daily. If necessary, online teaching and learning will take place only through Zoom live or recorded sessions.

In case of sickness you will be expected to fill in the respective exemption form and send these duly filled to SSO via email. You will need to present a medical clearance certificate issued by your doctor to return to College. You must ensure that there is a 24 hour period clearance of any symptoms before you return to College.

You should also send a copy of the exemption form (no need to indicate reason for sickness) to your respective lecturers.

It is important that you become aware of the different measures adopted by the University of Malta with regard to basic mitigation measures. You are expected to follow UM updates on coronavirus through the respective student and staff portals of the UM website. It is highly recommended that you download and be familiar with the UM Advice and guidelines to staff and students: towards achieving some degree of normalcy.

As advised by the Public Health Authorities, all those students and staff who have been offered a COVID-19 vaccine and have not yet taken this vaccine are encouraged to accept this offer. Persons who are fully vaccinated are shown to be much less likely to develop severe illness, hospitalisation or die from COVID-19 infection.

Entering the College

  1. You should check your body temperature before leaving home. If the temperature is higher than 37.2˚C then you should remain home and call a doctor for guidance and assistance.
  2. Before entering the College, you should ensure that you are wearing a face mask and have your JC Student ID Card in hand ready for the security officers.
  3. You must proceed as directed by the security officers on duty to have your identity and temperature checked.
  4. Students who have a temperature higher than 37.2˚C will be asked to wait and have their temperature rechecked after a short while. If the temperature is found to be higher than 37.2˚C a second time round, your details will be taken and you will be refused entry.
    • 18+ students will be asked to return home and inform the COVID-19 Contact Person (Students) and follow their instructions.
    • Students who are still minors will be asked to wait as the COVID-19 Contact Person (Students) is informed of the situation. Your guardians will be contacted to arrange pick up.
  5. Once you enter the College Campus, it is recommended you avoid exiting it to avoid unnecessary contact with others and decrease the need for the above process to be repeated upon re-entering the College.
  6. The College reserves the right to carry out random temperature checks throughout the day or as required and to ask anyone who has a temperature higher than 37.2˚C to leave the premises immediately and seek medical attention.
  7. Whenever a student is asked to leave the premises when failing a temperature check, an official negative COVID-19 test would be required before being allowed to return to the College.

Direction of traffic and walkways

  1. As of Monday 27 September 2021, the College gates shall open at 07:00 and close at 17:30. Students may be admitted to the College Campus during these hours.
  2. Barriers will always be down, and open only once the identity of the driver has been noted and confirmed and a safe temperature reading is taken.
  3. Vehicles will be allowed to enter through the back gate only.
  4. Vehicles shall exit from the front gate only as usual.
  5. Vehicles may drive around the ring road in a clockwise direction as customary.
  6. Pedestrians will be allowed in from the front gate and the back gate walkway.
  7. Pedestrians may exit from the front gate (previously used as the entry for vehicles) and from the back gate.

Moving around the College and physical distancing

  1. You should always keep a two metre (2 m) distance from others while moving around and out of class.
  2. You should use the staircases leading to all the floors of Block D to go up and the staircases leading to all the floors of Bock C to come down.
  3. You should always walk on the left hand side down the corridors as indicated by the arrows on the floor. Crossing from one side to another should be kept to a minimum.
  4. Emergency exits and stairs in Blocks C and D may be used to go up or down especially during the change of sessions.
  5. Should you feel unwell, leave the College immediately.

In class

  1. All sessions will start on the hour and finish five (5) minutes before the hour, so that everyone has enough time to relocate in time for the following session.
  2. On entering the class, you will be expected to sanitise your hands and keep your mask on.
  3. You can only sit on marked seats/tables which have been pre-set at 1 metre from each other and 2 metres from the tutor’s desk.
  4. Wipe down the surface of the desk and seat using your own sanitising products before sitting down and at the end of the session. Dispose of the used tissues properly in one of the bins at your disposition. Do not leave used tissues on or under the desks.
  5. You are not allowed to move your table/chair so that the social distance is maintained at all times. If accidentally, the chair/table is moved, you should ensure that throughout the session social distance is maintained.
  6. Windows and doors will normally be kept open to ensure effective ventilation. You are advised to wear heavier clothing when temperatures fall in the Winter season.

Use of face masks

  1. You are expected to properly wear masks at all times while at College except when Health Authorities permit otherwise.
  2. The use of masks with offensive, inappropriate or political affiliation is prohibited.
  3. Used disposable masks need to be carefully disposed of in lined bins.
  4. Use of visors instead of masks is prohibited.
General hygiene considerations
  1. You should:
    • sneeze/cough in disposable tissues, which are then disposed of immediately in a closed and lined bin. If the tissues are not available, then students should sneeze/cough in a flexed elbow whilst turning away from other individuals
    • wash your hands with soapy water regularly and carefully for at least 20 seconds. If soap is not immediately available then use a hand sanitiser
    • sanitise your hands particularly upon entering the College building and the classrooms
    • sanitise your desk/seating before and after you use it during a session.
  2. You should avoid:
    • touching publicly accessible objects such as door handles as much as possible with your hands or fingers
    • touching your face with your hands, especially the mouth, eyes and nose
    • congregating in groups of more than four and to always keep the reasonable distance of two metres from each other
    • unnecessary physical contact with other students and/or staff during sessions
    • sharing of drinking bottles, cups, food etc. This practice is strictly prohibited
    • sharing of stationery items, earphones/pods, calculators, etc. This practice is prohibited and everyone should make use of personal items and equipment
    • any form of contact with your peers including hand and elbow shakes, hugging, patting, kissing or any other form of physical contact possible.

Regular sanitising

  1. Sanitising liquid and hand washing facilities are available, however you should bring your own sanitising products and disposable tissues daily.
  2. The frequency of cleaning and sanitisation of College facilities has been increased; however, everyone is encouraged to take additional precautions by wiping down seats, tables and so on before and after use.

Other measures

  1. Water fountains have been disconnected and cannot be used.
  2. All communication with the College should be done electronically; send emails with attached scans of documents and so on unless directed otherwise.
  3. Look out for and follow notices, signs and other directions given to ensure the safety of all.
  4. Wherever possible student desks have been arranged to face the same direction and none are facing each other. You are expected to leave the desk arrangement as is.
  5. All College events and activities have been cancelled except those that can be carried out online or according to regulations stipulated by the Superintendent of Public Health. In any case, no marks will be awarded for promotion purposes.
  6. The use of gymnasia and sport activities can only take place in accordance with the guidelines issued by UM. You may contact the Sports & Leisure Unit for information via email.
  7. Use of facilities:
    • You may use certain facilities such as the library and canteen as long as you follow the instructions given. Certain facilities such as the Open Access laboratory will be closed.
  1. You should avoid congregating with others outside College. Limit your contact with others outside the College to the bare minimum so as to reduce the risk of transmission.
  2. Anyone who is aware of having been in contact with someone who tested positive for COVID-19 should not turn up at JC before being tested and given clearance by the Health Authorities.
  3. Anyone who tests for COVID-19 should not turn up at College before the result is out and to follow the directions given by the Health Authorities accordingly.
  4. Anyone who tests positive for COVID-19 should not turn up at the College for at least 15 days or as directed by the Health Authorities. A certificate of a clean bill of health will be required before a student can return to College.
  5. Students who are caught in mandatory quarantine must inform the COVID-19 Contact Person (students). More information on the page for Student in mandatory quarantine. A form must be submitted through the same page.
  6. In all the above cases, the College Administration should be informed by contacting the COVID-19 Contact Persons (students). Tutors will not be informed why a student is absent for sessions but they will be informed that certain students should be absent for sessions for a specific period. Members of staff are requested to contact the COVID-19 Contact Person (staff) by calling 2340 3030.
  7. Anyone who suspects or is diagnosed with COVID-19 has a responsibility to inform the College immediately through the COVID-19 Contact Person (students) or COVID-19 Contact Person (staff), so that mitigating measures can be taken in the interest of others.
  8. Even in normal circumstances, students are not encouraged to go abroad unless it is of essence or for an educational experience. In the current circumstances, students will not be given permission to go abroad unless there is a very valid reason mainly related to health. Anyone who goes abroad needs to take a COVID-19 test before returning to the College.
  9. Students who tested positive for COVID-19 or are in mandatory quarantine will be permanently expelled from the College if for any reason they are found at the College during this period.
  10. In all of the above cases, students should contact the COVID-19 Contact person (students) via email or calling on 2590 7100 to be guided accordingly. Members of staff are requested to contact the COVID-19 Contact Person (staff) by calling 2340 3030 instead.
  1. If at any point you require help or assistance, contact one of our Counselling Service Professionals.
  2. If at any point you require help or assistance with the online platforms or with your UM IT account, contact IT Services.
  3. Any kind of feedback will be greatly appreciated and will be treated confidentially. Feedback should be sent via email